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HandyTrac Premium Touch – The Key Features

ht-touch-angled-product-shot-cropIntegrating secure and reliable biometric technology with an easy-to-use touch screen, the HandyTrac Premium Touch streamlines the key control process for both staff and managers alike. With the HandyTrac Premium Touch, key control will never feel the same.

Key features include:

– Biometric technology and a large display in one unit to offer the highest level of security,
reporting, and flexibility.

– Instant reports showing keys out, reasons, and other transactions completed by staff.

– Ability to review individual work orders with one touch.

– Visual codes that eliminate typing errors, while streamlining the entire process.

– Integration of Android’s One Touch Building Pull.

         – Lists units for each building, allowing for quick and easy access when pulling multiple keys.

– Easy to use and doesn’t require additional desktop or wall space.

– Ability to use bar code employee badges if desired.

– Built-in WiFi connection available.

For more information about the HandyTrac Premium Touch, click here.

For a quote, contact us today.


About HandyTrac

For over 20 years HandyTrac has been the low-cost leader in multifamily and military housing key control; managing keys for more than 3,000,000 apartment homes throughout the country. Our cloud based systems offer instant access to archived reporting and provide the ability to manage your communities with a single login through your computer or smartphone.

3 Reasons to Replace Your Key Hook Board with an Electronic Key Control System

peg-board-circleThe traditional key hook board has become a thing of the past. A multifamily property’s key hook board system results in lost productivity, wasted money, and reduced security.

Here are three reasons why an electronic key control system is essential to any multifamily or military housing community:

Reason #1: Where are the Keys?

The primary problem with key hook board systems is missing keys. Missing keys are a huge source of stress and conflict at any property. Why?

 – A potential resident is waiting to view an apartment home. You could lose the prospect if the key hunt takes too long. “I’ll come back later,” will likely never happen and lost prospects hurt your occupancy rate.

 – An employee needs to inspect a unit or make a repair. Every minute spent searching for the key kills productivity and wastes money.

Employee resentment builds when keys go missing. Everyone dislikes the exhaustive search. Unhappy, frustrated employees are more likely to quit. Hiring and training new employees is expensive; the value of a contented workforce is priceless.

Properties that use an electronic key control system versus a key hook board are more efficient for those reasons and more.


Reason #2: Accountability

When there is no accountability, it is easy to shirk responsibility:

 – An employee is working with a potential resident. Someone interrupts and asks where keys are. It’s easiest to say, “I don’t know” and go back to the task at hand. If the employee shifts attention or starts rummaging around for keys, he or she might lose the sale or do the paperwork incorrectly. Looking for keys is inefficient.

 – That key might have been accidentally taken home. Best to keep one’s mouth shut and quietly return it the next day. Or the next time a showing is scheduled, which could be in a couple of days. Otherwise, a trip back to work to return a key will take away free time.

 – Someone forgot to return the key and it’s in a desk drawer or left on a random countertop. This person is out on the lot, on lunch break, or got called away. Digging through the desk drawer or office will violate privacy; not digging will mean a lost sale or lost productivity.

 – A vacant apartment home is left unlocked after a showing and is vandalized overnight. No one owns up. This costs money to repair.

 – Keys are lost and truly missing. The property has to pay for a replacement, wasting money.

An electronic key management system can instantly reveal who last checked out a specific key. The system can also run a report of the key’s checkout history. Instead of hassling everyone, only this single employee is contacted. Employees will immediately understand that they are responsible for all keys they check out. A key control system creates a culture of accountability. A key hook board doesn’t.


Reason #3: Reports

By running a report about key checkouts, managers can quickly see:

– At the end of a shift and close to closing time, which keys are still checked out? Go round up any that should get checked in!

– How many times has a specific apartment home been viewed? Who has checked out the keys, and when?

– What is a specific employee doing? What keys have they recently taken out and why?

With HandyTrac’s reports, managers are more knowledgeable and able to make better decisions.

HandyTrac offers several excellent electronic key management systems including the new HandyTrac Touch; featuring a large touch screen display and biometric technology for added security. Ask us for a quote and build a culture of accountability at your community today!


About HandyTrac

For over 20 years HandyTrac has been the low-cost leader in multifamily and military housing key control; managing keys for more than 3,000,000 apartment homes throughout the country. Our cloud based systems offer instant access to archived reporting and provide the ability to manage your communities with a single login through your computer or smartphone.


Originally posted by Key Control Systems – a supplier of car dealership key solutions

The Need for Better Key Control

keys-on-ring-circleHere are 6 facts about the reality of key loss and why you should take preventive measures to avoid the risk and cost associated with losing keys.

1 – Re-keying a multi-tenant high-rise can cost upwards of $80,000 and take several weeks to finish. Even with insurance, an average deductible would run $25,000.

2 – Key loss is not only a security and cost issue – it’s also a credibility and integrity issue for security firms and property management companies.

3 – The majority of keys today are simply protected by the traditional key ring attached to a belt loop. This method of key control has remained unchanged for well over 100 years.

4 – During the London 2012 Olympics, a set of keys was lost for Wembley Stadium, a major sporting venue. Replacing keys and locks costs tens of thousands of dollars.

5 – Re-keying the buildings on a typical college campus can cost up to $100,000. Last January, USA Today reported that the loss of keys costed College of William and Mary close to $500,000.

6 – G4S was forced to spend £500,000 changing ALL the locks at prison after guards lost the keys.


About HandyTrac

For over 20 years HandyTrac has been the low-cost leader in multifamily and military housing key control; managing keys for more than 3,000,000 apartment homes throughout the country. Our cloud based systems offer instant access to archived reporting and provide the ability to manage your communities with a single login through your computer or smartphone.


Written by Shannon Arnold. Originally posted here.

The Basics of Key Management and Control

marcela-using-ht-touchIt’s never too late – or too early – to implement a key control and management strategy. A good key control and management system is organized and formal, and addresses both access to and control of a property’s keys.

When deciding which system best suits your needs, keep these 8 basics in mind:

1. Tracking: A tracking system lets you know where keys are and who has them. The system records who took keys, when and for how long.

2. Cost: An electronic key management system can pay for itself when compared to the cost of loss and/or replacing keys on a regular basis in addition to the ROI gained from improved security.

3. Security: Key management systems are designed so that only authorized users can access keys and the management of keys is controlled.

4. Scalability: As your needs grow, the system can be expanded to accommodate more key cabinets. HandyTrac offers single and double cab options for all it’s key control systems.

5. Convenience: A key management and control system is easy to use and can accommodate a variety of keys. Biometric fingerprint verification, touch screen display and lighted cabinets add to the ease of use.

6. Integrity: Rugged 18 gauge steel cabinets and tamper-proof doors enhance the reliability of the system.

7. Access: PINs, access control cards, biometrics or any combination of the three are the most commonly used methods for accessing keys.

8. Aesthetics: Well designed key systems and cabinets make key management simple for all users. The HandyTrac Touch features a large touch screen display, biometric reader and badge reader for ease of use and maximum security.


About HandyTrac

For over 20 years HandyTrac has been the low-cost leader in multifamily and military housing key control; managing keys for more than 3,000,000 apartment homes throughout the country. Our cloud based systems offer instant access to archived reporting and provide the ability to manage your communities with a single login through your computer or smartphone.


This article was originally posted by Key Control Systems

HandyTrac Sells 10,000th Key-Control System

alvarezApril 19th, 2016 – After a record-breaking start to 2016, Steve Alvarez, Vice

President and Partner at HandyTrac Systems, LLC sold the company’s

10,000th key-control system. “As a Certified Apartment Property Supervisor,

Certified Manager of Housing, and multifamily veteran, Steve has played a

major role in HandyTrac’s success for over 20 years. We’d like to thank,

and congratulate him today on this milestone,” says John Lie-Nielsen, CEO of

HandyTrac.

Founded by apartment industry veterans, HandyTrac has utilized its industry experience and

insight to build a loyal base of customers who demand a high tech, yet affordable, method of

managing and safe-guarding their keys.

“Our success has been built upon our company mission: to create high quality products that

combine first-rate security with intuitive controls and cost efficiency,” says Lie-Nielsen. “Over

the years, through the new technologies we implement and the customer service we provide,

we’ve built a name that people know and trust.”


HandyTrac Touch: Key Control Will Never Feel The Same

Integrating secure and reliable biometric technology with an easy-to-use touch screen, the

HandyTrac Touch streamlines the key control process for both staff and managers alike.

Features include:

  • Biometric technology and a large display in one unit to offer the highest level of

    security, reporting, and flexibility.

  • Instant reports showing keys out, reasons, and other transactions completed by staff.

  • Ability to review individual work orders with one touch.

  • Visual codes that eliminate typing errors, while streamlining the entire process.

  • Integration of Android’s One Touch Building Pull:

    • Lists units for each building, allowing for quick and easy access when pulling

      multiple keys.

  • Easy to use and doesn’t require additional desktop or wall space.

  • Ability to use bar code employee badges if desired.

  • Built-in WiFi connection available.

With over 3 million keys secured, you can trust HandyTrac for your key control needs. For more

information, visit www.handytrac.com or call 800-665-9994.


About HandyTrac

The HandyTrac Key Control System provides apartment industry key control, as well as student

housing and military housing with a secure, low cost, key control and key tracking system. Their

patented online key management system is the first and only key control solution that ensures

all of clients’ data are backed up with an audit trail.

HandyTrac’s Key Control System Just Got Even Better

admin-ajaxIn 1995, HandyTrac CEO John Lie-Nielsen set out to secure his first key control contract with Alexander Properties in Atlanta for his start-up product, the HandyTrac Classic. Today, HandyTrac protects over 5 million units nationwide, and is the leading key management and control system in the multi-housing and commercial property industry.

After experiencing remarkable success with the HandyTrac Classic, Lie-Nielsen decided to take property security one step further with the HandyTrac Biometric; a system that enhances audit trail credibility and security while eliminating the frustration of lost or damaged employee badges. This system would quickly become the most trusted system in the country, but Lie-Nielsen still felt there was work to be done.

Introducing the HandyTrac Premium Touch. Integrating secure and reliable biometric technology with an easy-to-use touch screen, the HandyTrac Premium Touch streamlines the key control process for both staff and managers alike. With the HandyTrac Premium Touch, key control will never feel the same.

Features include:

– Biometric technology and a large display in one unit to offer the highest level of security,
reporting, and flexibility.

– Instant reports showing keys out, reasons, and other transactions completed by staff.

– Ability to review individual work orders with one touch.

– Visual codes that eliminate typing errors, while streamlining the entire process.

– Integration of Android’s One Touch Building Pull.

         – Lists units for each building, allowing for quick and easy access when pulling multiple keys.

– Easy to use and doesn’t require additional desktop or wall space.

– Ability to use bar code employee badges if desired.

– Built-in WiFi connection available.

With over 5 million keys secured, you can trust HandyTrac for your key control needs. For more information, visit www.handytrac.com or call 800-665-9994.